PRINCE2 Review the management stage status
If the project is not checked on a timely basis, there is a danger that it will get out of control. There needs to be a balance between planning ahead and reacting to events.
To make informed decisions and exercise rational control, it is necessary to compare what was happened with what was expected to happen and what might happen next (including any issues and risks).
It is therefore essential to have a steady flow of information that provides an overall view of progress and simple robust monitoring systems to supply that information.
The objective of this activity, is to maintain an accurate and current picture of progress on the work being carried out and the status of resources.
PRINCE2 recommends the following actions:
- Review checkpoint reports for the period
- Review the current stage plan forecast and ‘actuals’
- Request a product status account from project support to identify any variation between planned progress, reported progress and actual progress
- Check for any quality issues shown in the quality register
- Check the risk register for any new or revised risks and assess the impact on the business case, stage plan or project plan
- Check the issue register to see whether anything as happened within the project or externally that will impact on the business case, stage plan or project plan
Check the status of any corrective actions
- Assess the utilization of resources in the period under review and their availability for the remainder of the management stage (or project). Check for any variation in the expected future resource availability.
- Check the benefits management approach to see whether any benefits management actions are due, and execute them as necessary
Based on the above analysis, decide whether any actions are required
For example, whether to:
- Authorize a work package
- Report highlights as laid down in the communication management approach
- Capture and examine issues and risks
- Escalate issues and risks if tolerances are threatened
- Take corrective action
- Seek project board advice and is necessary provide them with an issue report
- Log any issues that have been identified
- Continue as planned
Revise the risk register and issue register as necessary
Update the stage plan if the aggregated assessment changes any forecasts
Phased handover of PRINCE2 products
If ownership of any of the products is to be transferred to the customer as part of a phased handover:
- Request a product status account for what is being handed over
- Ensure that the
- Products have been approved by those specified in its product description
- Products meet all the quality criteria, or are covered by approved concessions
- Operation and maintenance organizations are ready to take responsibility for the products
- Handover the products, but remember there may be multiple handovers throughout the project life-cycle
- Consider whether to review lessons now or wait until reviewing management stage status, or when approaching a management stage end
- If the end of the current management stage is approaching, prepare for the next management stage
- If the end of the final management stage is approaching, prepare the close the project
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