PRINCE2 Report management stage end
The results of a management stage should be reported back to the project board so that progress is clearly visible to the project management team.
The project manager gives a view on the continuing ability of the project to meet the Project Plan and Business Case, and assess the overall risk situation.
PRINCE2 recommends the following actions:
For an Exception Plan
Depending on the point within the management stage when the exception occurred, it may be appropriate to produce an end stage report for the activities to date.
Whether this is required will be advised by the project board in response to the Exception Report. If an end stage report is required, then follow the guidance for a Stage Plan as shown below:
For a Stage Plan
Review the status of the updated Business Case and, the achievement of any benefits anticipated for the management stage.
Confirm that any activities in the Benefits Management Approach for the current management stage have been completed.
Review the Stage Plan to ensure that the objectives of the management stage have been met, and the Project Plan to ensure that the project objectives are still achievable
Review the team performance for the management stage
Review the product performance for the management stage by reference to the product status account (provided by project support)
Review the quality management activities for the management stage and their results
Ensure that all products planned to be created within the Stage Plan for the current management stage, are complete and approved, or have been carried forward into the next management stage
If a phased handover of products occurred during the management stage, confirm user acceptance and operational and maintenance acceptance of the products transferred to customer ownership
Identify any follow-on action recommendations for the products handed over
Review the issues and risks raised during the stage, any risk response actions taken, including a summary of the current aggregated risk exposure
Prepare an end stage report for the current management stage
If appropriate, review the lessons now, particularly for longer projects, where interim reviews of lessons, or the project itself, may benefit corporate, programme management or the customer
Seek approval from the project board of the Exception Plan or Stage Plan, and if appropriate, the revise Project Plan, the revised Benefits Management Approach and the revised Business Case
Review the communication management approach to see whether there is a requirement to send copies of the end stage report, and a lessons report to external interested parties if appropriate
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