PRINCE2 Exam Essentials Manage the middle of a project
Understand the purpose of the controlling a stage process
The purpose is for the project manager to assign work to be done, monitor such work, deal with issues, report progress to the project board, and take corrective actions to ensure the stage remains within tolerance
Know the objectives of the controlling a stage process
These are to focus attention on the delivery of the stages products to avoid scope creep and deliver the correct level of quality in the agreed time and cost tolerances, key issues and risk under control, and keep the business case under review
The familiar with the eight activities of the controlling a stage process and know which role has responsibilities within each activity
The project manager is responsible for all the eight activities in the controlling a stage process
There are four categories of activities:
- Managing the work of the teams using the authorize work packages
- Review work package status and receive completed work packages activities
- Managing risks and issues using the capture and examine issues and risks
- Take corrective action and escalate issues and risk activities
- Reporting progress using the highlight reports activity
- Reviewing the stage and deciding what to do next in the review stage status activity
Know the purpose of the managing product delivery process
The purpose is to control the link between the project manager and the team managers by placing formal requirements on accepting, executing, and delivering project work and for the team managers to coordinate work to deliver one or more of the projects products
Know the objectives of the managing product delivery process
These are to ensure that the teams work is authorized and agreed to, that the teams understand what is to be produced and what is the expected effort, cost, and timescales, products are delivered to expectations and within tolerances, and accurate progress information is provided to the project manager
Understand the context of the managing product delivery process
The teams and team managers use the managing product delivery process to deliver work packages during a delivery stage
It is initiated by the project manager during the authorize a work package activity in the controlling a stage process
Understand the three activities of the managing product delivery process and which role and has responsibilities within each activity
The team manager and the teams are responsible for all three activities in the managing product delivery process
The work is accepted from the project manager in accept a work package, created and delivered in execute a work package, and handed back to the project manager in deliver a work package
Know the purpose of the managing a stage boundary process
This is for the team manager to provide sufficient information for the project board to decide whether to authorize the project to move on to its next stage
A secondary purpose is to provide an exception report to show the project board how the project can recover from a stage or project level exception
Another purpose is to review the success of the stage that is just about to finish
Know the objectives of the managing a stage boundary process
These are to ensure the project board that all the stage’s products have been approved, prepare the stage plan for the next stage, review, and is necessary, update the project initiation documentation (the business case), the project plan, the project management team, and the overall risk situation, and request or to rise Asian to start the next stage
In an exception situation, the objective is to prepare an exception plan and to seek approval to replace either the project plan or the stage plan with the exception plan
Understand the context of the managing a stage boundary process
It is used at the end of each stage to prepare for the work of subsequent stages. It is also used off to an exception situation when the project board has requested an exception plan
Know the activities of the managing a stage boundary process and which role has responsibilities within each activity
The project manager is responsible for the five activities of the managing a stage boundary process
The project manager will either create the next stage plan using the plan the next stage activity or create an exception plan in the produce an exception plan activity, and will then update the project initiation documentation in the update the project plan and update the business case activities
Also create an end stage report in the report stage end activity
Know how to apply the seven themes within the controlling a stage, managing product delivery, and managing a stage boundary processes
The seven themes are used throughout the middle of the project to provide continued business justification, learn from experience, manage by stage and exception, focus on products, define roles and responsibilities, and tailor PRINCE2 to the project environment
Understand the purpose and composition of the highlight report, known in which process is it is developed, used, and reviewed, and snow which roles are responsible for this
The purpose of the highlight report is to provide the project board and other relevant stakeholders with regular updates on the progress of the stage
Know that the project manager creates the highlight report in the controlling a stage process and the project board reviews the highlight report in the directing a project process
Understand the purpose and composition of the checkpoint report, know in which process it is developed, used, and reviewed, and know which roles are responsible for this
The purpose of the checkpoint report is to provide the project manager with regular updates on the progress of the work package
The team manager and the teams create the checkpoint report in the managing product delivery process and the project manager reviews the checkpoint report in the controlling a stage process
Understand the purpose and composition of the end stage report, known in which process is it is developed, used, and reviewed, and snow which roles are responsible for this
The purpose of the end stage report is to provide the project board with a report on the success or failure of a stage
The project manager creates the end stage report in the managing a stage boundary process, and the project board reviews the end stage report in the directing a project process
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