Project Sponsorship
Project sponsor responsibilities in the phases of the project life-cycle
APM PMQ Project Sponsorship – Concept phase:
During concept the project sponsor (PS) should establish, with the project manager (PM), the context of the project. This will include consideration of the political, economic, social, technical, legal and environmental aspects of the project.
This will help the PM to design the team, which the PS should confirm and make sure that adequate resources are made available. During concept the business case for the project must be prepared and this will require the PS to state the benefits and contribute to its production.
Upon completion, the PS will sign off the business case and make an application to the corporate body for agreement to proceed into the Definition phase.
The PS owns the business case and is accountable for delivering the benefits to the organisation.
APM PMQ Project Sponsorship – Definition phase:
During definition the project management plan (PMP) will be produced and this will incorporate fundamental decisions on risk, plans, budgets and stakeholder management. The PS will make these decisions and provide guidance throughout.It is very important that the PS is involved and 100% committed to the project and this will be demonstrated by his/her involvement during definition. At the end of definition the PS will make application to the corporate body for the funding to cover the project and sign off the PMP.
APM PMQ Project Sponsorship – Implementation phase:
During implementation the PS will receive the regular progress reports, resolve issues, chair steering group meetings, and provide advice, guidance and support to the PM throughout. If the project is staged the PS will be required to authorize the PM to proceed with the work in the next stage of the implementation phase.Another important facet of the PS involvement in implementation will be making decisions about change requests received and analysed by the PM. Finally, the PS must make sure that arrangements are made to realize the benefits, and that the benefits are bench-marked during the implementation stage.
APM PMQ Project Sponsorship – Handover and closeout phase:
In this final phase of the project the PS must accept the project’s deliverables after checking and being confident that they have met their acceptance criteria. The PS must ensure that s/he understands the amount of outstanding work and the arrangements that have been made to have it completed.
During this phase the PS must complete the arrangements for benefits realization with the business areas concerned. The PS must take part in the post project review and sign off the final project reports.
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