PRINCE2 Stages – Management and Delivery
Within a typical PRINCE2 stage, each Work Package is completed, and the team manager or the specialist team themselves must inform the project manager that it is complete.
As part of the activity Review Work Package status, the project manager must agree that all the products have been completed, met their quality criteria, and approved by the appropriate authority.
Reviewing the work package may trigger the authorization of a new/revised Work Package, or the PRINCE2 stage end is approaching. In this case, the project manager would use the Managing a Stage Boundary (SB) process to prepare for an end-stage assessment.
Corrective action in a PRINCE2 Stage
If, at any time during the stage, issues or risks should arise, then the project manager should capture and examine issues and risks to carry out an impact analysis of these on both the PRINCE2 stage and the project.
The appropriate Issue or Risk Register should be updated with such information.
If the project manager determines that some corrective action can be taken within the PRINCE2 stage, this is done via the issue of new or modified Work Packages. Such actions would need to be taken to resolve the situation.
If after impact analysis and the review of this within the status of the PRINCE2 stage or the project shows that the forecast of tolerances would be exceeded, then the project manager must create an Exception Report and bring this to the attention of the project board.
If a Work Package is forecast to exceed PRINCE2 stage or project tolerance levels, the Team Manager will raise this as an issue to bring it to the project manager’s attention.
Using the activity to escalate issues and risks within the PRINCE2 stage, the project manager would bring this Exception Report to the attention of the project board.
This Exception Report should contain information on the reasons for this forecast of exceeding tolerances, the impact in terms of the appropriate tolerance, and a set of options, which, if implemented, would return the PRINCE2 stage of the project within tolerance bounds and a recommendation of which option should be chosen, and why it is the best option.
This is sent to the project board, which needs to decide what to do next within the current PRINCE2 stage and for the rest of the project.
One option they have is to prematurely close the project, in which case the project manager would use the Closing a Project (CP) process to carry this out. We assume they prefer another option, either recommended by the project manager or one they have determined.
This would trigger the project manager to use the Managing a Stage Boundary (SB) process.
The project board would request the preparation of an Exception Plan, which contain a solution to resolve the tolerance deviation in the PRINCE2 stage using the Managing a Stage Boundary process.
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