PRINCE2 Organization Theme Exam Essentials
Explain the purpose of the organization theme
The Organization theme defines and establish is a project’s structure of accountability and responsibilities
Outline the three primary interests on the project
The three interests are business, users, and suppliers, and that the executive, senior users, and senior supplier represent these interests on the project board
Outline the four levels of management
You can list the four levels of management, corporate and program management, directing, managing, and delivering
Know the responsibilities and characteristics of the project board
The project board is the main decision-making body on the project and contains three roles, the executive, the senior user, and the senior supplier. Their work takes place in the directing a project process
List the responsibilities and characteristics of the executive
The executive represents the business perspective on the project board. He’s the ultimate decision maker, must secure the funding for the project, and must ensure that the project provides value for money
Explain the responsibilities and characteristics of the senior user
These represent the user perspective on the project board. They must ensure that the projects products are fit for their purpose, they also provide user resources to help specify the products before they are created and then again to review them during and after they have been created
Know the responsibilities and characteristics of the senior supplier
These represent the supplier perspective on the project board. They are responsible for providing resources to the project that will create the projects products to the required level of quality
List the responsibilities and characteristics of project assurance
There are three types of project assurance – business, user, and supplier assurance, which align with the project board roles of the executive, senior users, and senior suppliers, respectively. The role monitors the project to ensure that it meets the needs of their unique perspective on the project. The role may provide guidance to the project manager and the team managers
Know the responsibilities and characteristics of the project manager
This person manages the project on a day to day basis on the half of the project board. Their work takes place across many of the PRINCE2 process is, including starting up a project, initiating a project, managing a stage boundary, controlling a stage, and closing a project
Be familiar with the responsibilities and characteristics of the change authority
They are given authority by the project board to authorize some changes to the projects products within certain predefined constraints
Know the responsibilities and characteristics of the team manager
This individual manages the team’s work in designing, creating, and delivering the projects products. Their work takes place in the managing product delivery process
List the responsibilities and characteristics of project support
Project support provides a range of support activities to the project manager, team manager, and the team. Their work takes place across many of the PRINCE2 process is, including starting up a project, initiating a project, managing a stage boundary, controlling a stage, managing product delivery, and closing a project
Understand the term stakeholder
Know that the terms stakeholder means any individual, group or organization that can affect, be affected by, or perceive itself to be affected by an initiative (project, programme, activity, or risk)
Know the purpose and contents of the communication management strategy
This strategy specifies how the project management team and the stakeholders of the project will communicate with each other. It also describes any analysis that has been done to determine who has a vested interest in the project and what their communication needs are.
This strategy is created by the project manager during the initiating a project process and then updated during the managing a stage boundary process. It is then referred to continually for reporting requirements of the project management team and other stakeholders.
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