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Microsoft Project Kanban 

 May 15, 2023

By  Dave Litten

Microsoft Project Kanban

How we manage projects has progressed to include approaches for plan-driven projects with defined scope and adaptive projects where the scope can evolve along the way. Adaptive projects use two main methods – sprint-based and Kanban.

The latest Microsoft Project supports all three approaches and is so versatile that it can support hybrid projects (using both plan-driven and adaptive methods) within the same project.

More projects are being used for knowledge work with evolving deliverables over the project lifecycle.

Waterfall projects are still needed, but the way projects are managed has progressed to include approaches for both plan-driven projects (defined scope), and adaptive projects (evolving scope during project progress)

Can you use Kanban boards within Microsoft Project? 

No worries, Microsoft Project now includes Kanban or ‘pull-driven’ approaches.

Microsoft Project Kanban

The ms project task board and task board sheet

Microsoft Project Kanban board is the task board where you set up how to track your work as it is a virtual Kanban board.

How to use a task board in an ms project?

Using Microsoft Project, you can customise your task board and task sheet to meet the needs of your project. You do this in the task board view.

You can add, move, rename, delete, or customise columns.

Microsoft project task board view

On your Microsoft project task board, you can show the task identifier, resources, and a check mark for complete work.

One of the benefits of a Microsoft Sprint or Kanban project, Is that work in the product backlog can be re-prioritised based on feedback, changes in stakeholder needs, or changes in the environment.

Microsoft Project has a Kanban field called priority.

The priority field is a great way to prioritise Kanban work from the Product Backlog.

You can use the priority fields to order tasks by priority so the project team can use this information to determine which tasks to work on in the next Sprint.

This approach ensures that the most critical work is accomplished first.

Whether you are using a Microsoft project for a Sprints project, a Kanban project, or a hybrid project, there are many ways in which you can focus on the essential tasks or resources when tracking progress.

One way is by using filters to focus on the information you want to see, which is particularly helpful when you only want to review information.

Microsoft Project has some great Kanban board reports and can be set up to include both work and tasks on task boards.

There are five pre-designed reports, including task board task status and work status.

Microsoft Project For Scrum, Kanban And Hybrid Projects Masterclass

If you want to master using Microsoft Project for Scrum, Kanban or Hybrid projects, check out our Microsoft Project for Sprints, Kanban, and Hybrid Projects Video Masterclass.

Projex Academy’s Microsoft Project for Sprints, Kanban, and Hybrid Projects Video Masterclass shows you exactly how to manage such projects in just fourteen easy steps, complete with accompanying Handbook

  • Module 1 New Scrum Overview
  • Module 2 Scrum Commitments
  • Module 3 Scrum Roles and Responsibilities
  • Module 4 Product Roadmap, Backlog and Planning
  • Module 5 Sprints and Kanban (Task Board)
  • Module 6 Sprint Reviews and Retrospectives
  • Module 7 Microsoft Project and Scrum
  • Module 8 Setting up a Sprints Project – Part ONE
  • Module 9 Setting up a Sprints Project – Part TWO
  • Module 10 Task Information and User Stories – Part ONE 
  • Module 11 Task Information and User Stories – Part TWO
  • Module 12 Hybrid Projects
  • Module 13 Tracking a Sprints Project
  • Module 14 Reporting a Sprints Project
  • Not only do you get detailed explanation slide decks, but you ALSO get clear live presentations of MS Project in action!
  • Microsoft Project for Scrum, Kanban and Hybrid Projects Masterclass
  • Learn in under 4 hours!

Find out more here:

Microsoft Project for SCRUM, KANBAN and HYBRID Projects

4.6

A Microsoft Project Masterclass

Microsoft Project For Scrum, Kanban And Hybrid Projects

The way projects are managed has progressed in recent years to include approaches for both plan-driven projects (projects with defined scope), and adaptive projects (projects where the scope will evolve as the project progresses).

Better yet, the latest Microsoft Project not only supports both approaches, but is versatile enough that it can support hybrid projects (those that use both plan-driven and adaptive approaches) within the same project.

But what about the use of Kanban boards? No worries, Microsoft project also includes such ‘demand-driven’ approaches.

  • Instant Access for Members
  • Current Syllabus for SCUM, KANBAN and HYBRID
  • All the videos are HD streaming
  • Handbook is downloadable
  • Annual Access
  • Easy to follow course

Dave Litten


David spent 25 years as a senior project manager for USA multinationals, and has deep experience in project management. He now develops a wide range of Project Management Masterclasses, under the Projex Academy brand name. In addition, David runs project management training seminars across the world, and is a prolific writer on the many topics of project management.

The Projex Academy

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