The PRINCE2 7 Organizing Practice
The organizing practice purpose
The purpose of the organizing practice is to define and establish the project’s structure
of accountability and responsibilities (the ‘who’ ).
Projects are complex ecosystems comprising an ever-changing web of relationships. For a project to
succeed, it is essential to establish an effective project management team structure that supports
navigating this complexity.
For this reason, one of PRINCE2’s principles is that projects must define roles, responsibilities, and relationships for the project within an organizational structure that engages with and represents the interests of business, user, and supplier communities.
To be flexible and meet the needs of different contexts, PRINCE2 defines a set of roles that need to
be undertaken, together with the responsibilities of each of those roles.
PRINCE2 does not define tasks to be allocated to people on a one-to-one basis. Roles can be shared or combined within certain constraints according to the project’s needs, but responsibilities must always be allocated.
Definition: role. The function assigned to a group or individual in a particular project. It is not the same as the position or job of a person outside of that project.
The three project interests
There is likely to be a wide range of stakeholders with an interest in and an ability to have an impact
on a project (such as government, regulators, and special interest groups).
Nonetheless, the PRINCE2 method focuses on three principal categories of project stakeholders (business, user, and supplier) and includes them in the governance and management arrangements for the project.
Business Projects are created to meet a business need, which needs to be continuously justified as value for money throughout the lifetime of the project. PRINCE2 defines a project executive role to represent this viewpoint on the project.
User. The products of a project should provide benefits to a defined set of users who support both defining the requirements of the product and ensuring these requirements are met.
Users can sit within the business as end users, be impacted by the project, or have a role in operating or maintaining the products.
Users can also sit outside of the business as end users or be impacted by the outputs of the project.
PRINCE2 defines a senior user role to represent user interests on the project.
Supplier. Projects require people with the necessary skills and knowledge to collaborate to deliver the products.
These people may come from within the organization, or external suppliers may be used for their skills and knowledge. PRINCE2 defines a senior supplier role to represent supplier interest on the project.
Successful project management teams comprise people from across the business, user, and
supplier communities.
The PRINCE2 principle of manage by exception supports the day-to-day needs of managing a project, enabling multi-layered decision-making at the most local level where the knowledge and capacity resides.
The business, user, and supplier interests are brought together on the project board, which is accountable for the success of the project
Definition: project board Accountable to the business for the success of the project and has the authority to direct the project within the remit set by the business.
Commissioning (business layer)
The commissioning party within the business is responsible for providing the project mandate, identifying the executive, defining the project level tolerances within which the project board will work, and determining whether to authorize any potential breach of a project level tolerance.
Directing (project board)
The project board has representations from the business, user, and supplier communities and is accountable for the success of the project. It is also responsible for the overall direction and management of the project within the constraints established by the business layer.
The project board authorizes the start and completion of each stage, including setting stage tolerances (such as people, timelines, resources, and sustainability targets).
The project board is responsible for determining whether to authorize any deviation that breaches or is forecast to breach the agreed stage tolerances and for communicating with the business and other impacted stakeholders as agreed in the communication management approach.
Managing (project manager)
The project manager is responsible for the day-to-day management of the project within the constraints established by the project board.
The project manager’s primary responsibility is to manage the relationships within the project to ensure that the project produces the products in accordance with the strategic objectives and the agreed requirements (such as quality, sustainability, time, cost, scope, benefits, and risk performance goals).
Delivering (team managers)
Team managers and team members are responsible for the day-to-day management and decision making for their element of the project within the constraints established by the project manager, co-creating where required with other team members from across the project ecosystem.
Pass Your PRINCE2 exams At First Try HERE!
PRINCE2® 7 Foundation and Practitioner
Learn PRINCE2® 7 Foundation and Practitioner Online
** Enhance your PRINCE2 career now **
PRINCE2® Masterclass gives you the skills necessary to manage projects effectively and achieve your objectives.
Get 7 days a week 12 months one to one coaching with ex PRINCE2 examiner Dave Litten.
PRINCE2® is a globally recognized project management framework. By completing both the Foundation and Practitioner courses through our self-paced e-learning, you will develop an understanding of the methodology and learn how to effectively adapt it to any project.
The PRINCE2® 7 Foundation and Practitioner Masterclass is PeopleCert Accredited and guarantees to take you from PRINCE2 Novice to PRINCE2 Practitioner with our famous video learning, study guides and practice exams.
What Does the Masterclass Cover?
The PRINCE2 Foundation examination assesses your knowledge and comprehension of the PRINCE2 project management methodology as detailed in the syllabus. The PRINCE2 Practitioner examination, on the other hand, gauges your ability to apply and tailor the PRINCE2 method. Candidates who pass the Practitioner exam should be able to start implementing the method on an actual project with some guidance. However, their effectiveness may differ based on their experience in project management, the complexity of the project, and the level of support they receive in their work environment.
